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Bethesda Volunteer Details2019-03-26T06:44:30-07:00

Overview of Volunteer Schedule

TIME DAY EVENT
12-4 pm

6:15 am

6:30 am

6:45 am

7:00 am

8:00 am

8:30 am

10:45 am

SATURDAY

SUNDAY

SUNDAY

SUNDAY

SUNDAY

SUNDAY

SUNDAY

SUNDAY

Volunteer Check In 1

Volunteer Check In 2

MANDATORY Transition and Racer Drop Off Volunteer Meeting

MANDATORY Volunteer Meeting

Racers begin to arrive, transition opens

Opening Ceremonies

Race begins, transition closes

Approximate end of race, clean up. ALL VOLUNTEERS

Important Contact Information

Race Director – Leanne Till

Bike Captain – Karen Hatwell

Finish Line Captain – John Hicks

First Aid C0-Captains – Debbie Ryan, Elyse Shraeder

Packet Pickup Captain – Mary Jo Slidell

Party Zone C0-Captains – Dory Halbe, Mollie Darby

Photography Captain – Warren Eng

Pool Supervisor – Andy Luther

Racer and Drop Off Captain – Tim Bifulco

Run Captain – Deb Povinelli

STARS Captain – Alisa Weiner

Start Zone Captain – Milly Huizinga

Swim Captain – David Judelsohn

Transition Co-Captains – Kelly Rund, Tim Bifulco

Volunteer Captain – Jackie Lago

Safety Procedures

Protocol for Minor Incidents

Minor Incidents may include skinned knee, stubbed toe, fallen and shaken up from bike accident. Volunteers should report any and all minor incidents to their Race Captain at the end of the race. If applicable, they should record racer numbers and details on their index cards in their race packets. The Race Captain should log all of these incidents with the First Aid Captain at the conclusion of the race.

Protocol for Serious Incidents

Serious Incidents may include broken bicycle, upset racer unable to continue racing either for emotional or physical reasons. Volunteers should report any and all serious incidents to their Race Captain and Race Director immediately. If applicable, they should record racer numbers and details on their index cards in their race packets. The Race Director should engage the First Aid Captain if necessary. All Serious Incidents should be logged with the First Aid Captain at the conclusion of the race.

Protocol for Major Incidents

Major Incidents may include seriously hurt racer (broken bones, severe cut, head injury), accident between racer and pedestrian or vehicle, life threatening situation. Volunteers should call 911 immediately if in their best judgement, that is the necessary course of action. Always ensure that you are in a secure area – make sure you are safe. Immediately after hanging up with 911, the Race Director and First Aid captain should be notified. It may be important to solicit the help of another volunteers to aid in the communication while attending to the injured party. If the incident endangers the lives of other racers, the volunteer should stop the race from proceeding. The safety of the racers, volunteers, and spectators is most important. A complete report will be required at the conclusion of the incident / race.

In addition, when any incident or situation occurs that is of potential crisis, the closest JUST TRYAN IT Volunteer must take action immediately to ensure a safe environment for themselves and the racer. As quickly as possible, contact your Captain and First Aid Volunteer via text and phone call noting your Volunteer number (can be found on colored flag in position). All Course Marshals will receive a lanyard with printed emergency instructions and important phone numbers.

Inclement Weather

The safety of our athletes, volunteers, and spectators is our primary concern. In the event of inclement weather, the race will continue under the following circumstances:

Lightning: The event will be postponed by 30 minutes. All racers and spectators will move to the Field House for shelter. If the lightning continues, the race will be cancelled.

Rain: The event will NOT be canceled due to rain alone. If it is determined that the bike portion of the race would be unsafe due to wet roads, then the race will be changed to a swim-run duathlon. Athletes will be informed of such a change via announcements on race day.

Tornado warning: The race will be canceled in the event of a tornado warning